Administrative Assistant III

AAON, Inc. • Longview, TX

11d

About The Position

Administrative Assistant III is a senior-level role providing high-level administrative support to executives or department heads. This position requires advanced skills in coordination, communication, and project support, often acting as a liaison across multiple teams. Primary duties may include, but are not limited to: Provide executive-level support including calendar management, travel coordination, and meeting facilitation. Prepare complex reports, presentations, and executive summaries. Manage departmental projects and ensure timely completion of deliverables. Coordinate cross-functional communications and initiatives. Maintain confidentiality and handle sensitive information with discretion. Lead or mentor junior administrative staff. Support strategic planning and departmental goal tracking.

Requirements

• Requires a high school diploma or GED
• Advanced proficiency in Microsoft Office and project management tools.
• Strong leadership, communication, and problem-solving skills.
• Ability to manage multiple priorities and work under pressure.
• High level of professionalism and discretion.
• Familiarity with HVAC industry operations and terminology.
• Requires strategic thinking, decision-making, and the ability to manage complex tasks.
• Must be able to sit or stand for extended periods, use a computer extensively, and occasionally lift up to 30 lbs.

Responsibilities

• Provide executive-level support including calendar management, travel coordination, and meeting facilitation.
• Prepare complex reports, presentations, and executive summaries.
• Manage departmental projects and ensure timely completion of deliverables.
• Coordinate cross-functional communications and initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Lead or mentor junior administrative staff.
• Support strategic planning and departmental goal tracking.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED