Administrative Assistant III

Xcel Energy•Saint ANTHNY VLG, MN

40d•$22 - $31

About The Position

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for. Position Summary Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures. Essential Responsibilities Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner. Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions. Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies. Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency. Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors. Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff. Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files. Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors. As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Individuals with a disability who need an accommodation to apply please contact us at [email protected] . All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility. ACCESSIBILITY STATEMENT Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at [email protected]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Requirements

Requires high school diploma or equivalent and five years experience in administrative support services.
Additional secretarial or administrative coursework preferred.
Requires a broad knowledge of department operations and policies.
Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Nice To Haves

Associate's degree or Administrative Assistant Certification (CAA).
Workday, SAP, SharePoint, Concur knowledge.
Strong skills with calendaring and managing schedules.
Works well with others and is a strong team player.
Ability to independently manage workload.
Microsoft Suite proficieny.
Travel Arrangement experience.
Scheduling Events and Leadership meeting.

Responsibilities

Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
Identifies computer applications to perform required duties in the most effective manner.
Processes department timekeeping and employees changes.
Greets and directs visitors.
Responds to telephone callers by answering routine questions.
Maintain confidential files, personnel files and reports.
Receives, sorts, redirects and prioritizes incoming mail.
Directs important matters to appropriate department personnel.
Order and maintain inventory of office supplies.
Provides training to others in area of expertise.
Design and administer office procedures.
Evaluates and revised procedures as necessary to improve office efficiency.
Assist with preparation and tracking of departmental budgets.
Maintain & prepare payment processing for outside contractors and vendors.
Coordinate and initiate meetings and travel arrangements for the department.
Arrange schedules for management staff.
Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
Conducts special projects requiring research and report development.
Research may require collection and analysis of data.
Checks data input for accuracy and corrects errors.

Benefits

Spot On Bonus
Medical/Pharmacy Plan
Dental
Vision
Life Insurance
Dependent Care Reimbursement Account
Health Care Reimbursement Account
Health Savings Account (HSA) (if enrolled in eligible health plan)
Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
Transportation Reimbursement Account
Short-term disability (STD)
Long-term disability (LTD)
Employee Assistance Program (EAP)
Fitness Center Reimbursement (if enrolled in eligible health plan)
Tuition reimbursement
Transit programs
Employee recognition program
Pension
401(k) plan
Paid time off (PTO)
Holidays
Volunteer Paid Time Off (VPTO)
Parental Leave Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.