Administrative Assistant III

TX-HHSC-DSHS-DFPS•Rusk, TX

4d•Onsite

About The Position

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. The Administrative Assistant III - ADSO performs moderately complex administrative support and technical program assistance on Non-MSU/MSU Unit. The Administrative Assistant III assist the Asst. Program Director with management of the administrative unit leadership role in the absence of the Director. Works under the direct supervision of the Director of Non-MSU/MSU Unit with moderate latitude for the use of initiative and independent judgment. Work involves disseminating information, maintaining filing systems, and administrative support work. Serves as Additional Duty Safety Officers (ADSO). With support of the Director of Non-MSU/MSU Unit, assist with management of clerical staff for the Non-MSU/MSU Unit. Completion of work requires occasionally originating new methods and/or techniques and decisions are varied but based on well-defined guidelines. Position has a minimal level of financial responsibility and is accountable for assigned property. Must understand that duties, location of work, and shift pattern are subject to change as determined by the administration to meet the needs of the department and facility. Must understand that the duties may include exposure to blood or other potential infectious materials. Employee actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Supports the mission and vision of the facility.

Requirements

Knowledge of office practices and administrative procedures
Knowledge of HIPPA and confidentiality rules
Knowledge of the Electronic Medical Record (EMR)
Proficient knowledge and skills in computer use and the written language including spelling, punctuation, medical as well as psychiatric terminology
Skills in the use of standard office equipment and software
Ability to synthesize large amounts of information into a clearly written and concise document
Ability to coordinate team members so that plans and reviews are finalized according to policy
Ability to be productive and responsible in a professional environment
Ability to communicate effectively using both oral and written methods of communication
Ability to multi-task and work under pressure
Graduation from a standard senior high school or equivalent OR Experience in administrative support work.

Responsibilities

Ensures coordination of communication to staff in building regarding any inclement weather issues, building utility shutdowns, telephone outages, or similar events in order to maintain a safe and hazard-free environment for patients and staff.
Ensures inventory is maintained on all state property within the department; Orders equipment, office and medical supplies to promote staff having access to needed equipment and supplies to perform their duties and provide appropriate patient care.
Serves as Additional Duty Safety Officer (ADSO) which includes providing ongoing monitoring of the environment for safety hazards or concerns and are proactive in providing safety training for staff assigned to their designated buildings as well as ensure work orders are entered upon finding an issue.
Completes/Types/Reviews/Submits reports, minutes, audits, correspondence as requested or assigned including but not limited to 365-day report, IDD report, medical records audit, etc.
Participates in assessing workflow and business practices in order to teach, model, and coach effective management strategies with assigned staff; conducts performance plans, evaluations and developmental notes of assigned staff in order to give employees feedback on their performance.
Performs other duties as assigned in order to ensure services are provided.

Benefits

Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

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