ADMINISTRATIVE ASSISTANT III - (Mobile Health Unit Clerical Coordinator/Floater Clerk)

Iredell County, NC•Statesville, NC

34d

About The Position

The Mobile Health Unit (MHU) will provide a wide range of services not limited to: preventative care, immunizations, STD testing, vaccinations, lab services, screenings, dental visits, walk-in physicals, health education, and referral services throughout our underserved communities. The MHU Clerical Coordinator will oversee all clerical functions of the Mobile Health Unit while the unit is in the community and will prepare the unit to succeed in all clerical functions. This includes managing the clerical operations and will act as the lead clerical worker for the unit. As the MHU Clerical Coordinator, this position will audit all activity conducted by other clerks who work on the mobile health unit and will report findings to the supervisor; position will audit to ensure proper consents, forms, demographics, insurance, etc. are updated at the time of the visit. This position will oversee the cash drawer and collection of monies to ensure safety precautions are being followed while in the community and will conduct a daily audit on the deposits made by the additional MHU clerical team member. MHU Clerical Coordinator will be cross trained in all clerical duties, including duties of the eligibility specialist. The MHU Clerical Coordinator is expected to work at all MHU sites, when a clerk is needed, and to act independently. When not working in the MHU, this position will float to cover various clerical positions. Position communicates regularly with the public via phone and in person and must be able to handle sensitive information with courtesy and tact. Top candidates for this position are organized; articulate; knowledgeable of and able to use correct grammar, vocabulary, and spelling; and present themselves professionally. Must be able to problem solve and work independently following training. Regular work hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, flex schedule is a possibility if approved. This position may have to cover clerical operations at the Mooresville Health Department. Availability during emergencies and training exercises is required.

Requirements

Completion of high school or equivalent and four years of progressively responsible secretarial or clerical/administrative/office management experience; or completion of a two-year secretarial science or business administration program and two years of progressively responsible secretarial or clerical/administrative, office management experience; or completion of a four-year program in a college or university preferably with major emphasis on coursework in business administration, public administration, or other related field; or an equivalent combination of training and experience.
Ability to type/data entry with accuracy and speed required; typing, data entry, and mathematical tests will be given; must take initiative.

Responsibilities

Oversee all clerical functions of the Mobile Health Unit
Manage clerical operations and act as the lead clerical worker
Audit activity conducted by other clerks on the mobile health unit
Report findings to the supervisor
Ensure proper consents, forms, demographics, insurance, etc. are updated
Oversee the cash drawer and collection of monies
Conduct a daily audit on deposits
Cross train in all clerical duties, including duties of the eligibility specialist
Work at all MHU sites when a clerk is needed
Float to cover various clerical positions
Communicate with the public via phone and in person