Administrative Assistant III - 79000480

State of Florida • Largo, FL

2d

About The Position

This position is responsible for providing high-level support to the Customer Contact Center (CCC) Bureau Chief. The incumbent in this position handles administrative tasks and assignments that are highly technical and complex in nature.

Requirements

• Knowledge of PeopleFirst, Ariba Spend Management, Excel, Word and Outlook
• Ability to work independently
• Ability to utilize problem-solving techniques
• Ability to plan, organize and coordinate work assignments
• Ability to establish and maintain effective working relationships with others
• Ability to communicate effectively verbally and in writing
• Ability to prepare correspondence and administrative reports
• Must have at least two (2) years of administrative support experience in a professional office environment.

Responsibilities

• Coordinates the administrative support services, personnel activities, and other needs for the CCC.
• Responsible for preparing all personnel actions for the bueau; including but not limited to work samples, hire packets, reference checks, personnel action request forms and all items related to new hires and separations
• Serves as the People First Timekeeper for the CCC. Ensures all timesheets are submitted and approved timely in People First to avoid overpayment and non-payment issues.
• Tracks CCC probationary evaluations and ensures they are completed timely
• Performs special assignments, leads and coordinates special projects, prepares reports, and provides administrative support within the office as assigned by the CCC Bureau Chief
• Responsible for maintaining an adequate collection of office supplies and central supply items. Coordinates the purchasing of various items and supplies for the bureau staff. Obtains necessary price quotes and enters requisitions in MyFloridaMarketplace for processing. Reviews and processes purchase orders, requisitions and invoices in accordance with department policy and State of Florida Statutes. Ensures accuracy of services billed against contractual agreements or other records, including the certification of goods received.
• Maintains the CCC Emergency Contact List. Establishes, organizes, updates and maintains filing systems for the office.

Benefits

• State of Florida retirement package: 3% employee contribution required
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees
• The State of Florida provides a $25,000 life insurance policy to eligible employees
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available
• Tuition waiver program to attend an approved State of Florida College or University

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees