Administrative Assistant III

Xcel Energy•Minneapolis, MN

23h•$22 - $31

About The Position

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for. Position Summary Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Requirements

Requires high school diploma or equivalent and five years experience in administrative support services.
Additional secretarial or administrative coursework preferred.
Requires a broad knowledge of department operations and policies.
Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Nice To Haves

Associate's degree or Administrative Assistant Certification (CAA).
Workday, SAP, SharePoint, Concur knowledge.
Strong skills with calendaring and managing schedules.
Works well with others and is a strong team player.
Ability to independently manage workload.
Microsoft Suite proficieny.
Travel Arrangement experience.
Scheduling Events and Leadership meeting.

Responsibilities

Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
Identifies computer applications to perform required duties in the most effective manner.
Processes department timekeeping and employees changes.
Greets and directs visitors.
Responds to telephone callers by answering routine questions.
Maintain confidential files, personnel files and reports.
Receives, sorts, redirects and prioritizes incoming mail.
Directs important matters to appropriate department personnel.
Order and maintain inventory of office supplies.
Provides training to others in area of expertise.
Design and administer office procedures.
Evaluates and revised procedures as necessary to improve office efficiency.
Assist with preparation and tracking of departmental budgets.
Maintain & prepare payment processing for outside contractors and vendors.
Coordinate and initiate meetings and travel arrangements for the department.
Arrange schedules for management staff.
Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
Conducts special projects requiring research and report development.
Research may require collection and analysis of data.
Checks data input for accuracy and corrects errors.