Administrative Assistant III - Business and Finance - Business and Finance Division - Huntsville (034303)

Texas Department of Criminal Justice•Huntsville, TX

31d

About The Position

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; preparing and editing reports and documents; and providing guidance to others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

Graduation from an accredited senior high school or equivalent or GED.
One year full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Knowledge of office practices and procedures.
Knowledge of business terminology, spelling, punctuation, and grammar.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the electronic transmission of communications.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to prepare and maintain accurate records, files, and reports.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Nice To Haves

Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

Provides technical assistance work; receives, monitors, and tracks data and documents
Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents
Preforms complex typing
Maintains filing and record keeping systems
Researches, composes, designs, edits, and distributes correspondence, reports, studies, forms, and other documents
Responds to inquiries regarding rules, regulations, policies, and procedures
Assists in the development of administrative and technical assistance policies and procedures
Participates in the planning and execution of an agency program
Coordinates meetings and schedules appointments
Coordinates work with organizational units of the agency
Performs a variety of marginal duties not listed, to be determined and assigned as needed.