Administrative Assistant III

University of Central Florida • Orlando, FL

1d • $20

About The Position

Advancement & Partnerships: Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy. Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future. The Opportunity : The Administrative Assistant III provides personalized professional and administrative support to members of the fundraising staff across the College of Nursing and College of Health Professions and Sciences. This role is integral to the success of UCF’s fundraising initiatives, handling complex scheduling, travel coordination, donor-related data and correspondence, and event support. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while ensuring a high level of professionalism and accuracy.

Requirements

• High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6)

Nice To Haves

• Demonstrated experience supporting multiple executives or development officers in a fast-paced, complex environment.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with donor databases or CRM platforms.
• Strong written and verbal communication skills with the ability to draft professional correspondence and reports.
• Proven ability to manage budgets, purchasing processes, and financial documentation with accuracy.
• Experience planning and coordinating events, including logistics, scheduling, and vendor management.
• Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines.
• Strong interpersonal skills with a service-oriented approach and ability to liaise across departments and with external partners.
• Thorough attention to detail and confidentiality.

Responsibilities

• Provide advanced calendaring support for multiple development officers, including meeting and event scheduling and coordination of travel arrangements.
• Create spreadsheets, charts, and maintain donor and prospect database information, including drafting contact and status reports.
• Draft, edit, and distribute professional correspondence, presentations, announcements, and donor communications.
• Assist with planning and coordinating fundraising events, advisory board meetings, and college-related engagement activities.
• Manage logistics such as agendas, catering, gifts, and meeting minutes.
• Process payment authorization forms, credit card statements, and other documentation for submission to Foundation Accounting, ensuring accuracy and timeliness.
• Support budget preparation by gathering data for projections and monitoring expenses.
• Assist with purchasing tasks, vendor relations, requisitions, and invoice approval.
• Track scholarship recipients and fund distributions, coordinate donor/recipient meetings, and assist with financial reporting related to donor funds.
• Serve as a liaison with internal UCF stakeholders, external partners, and industry associations.
• Act as a resource for state, university, and division procedures.

Benefits

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees