Administrative Assistant III, HSE Data & Reporting

Phillips 66 • Linden, NJ

31d

About The Position

As an Administrative Assistant III, HSE Data & Reporting your attention to detail and proactive approach will help drive our operational success. In this fast-paced environment, you'll be a trusted partner to department leaders, supporting a diverse group of professionals across Maintenance, Health, Safety, Environmental (HSE), Operations, and more. This role offers the opportunity to make a meaningful impact every day, contributing to a culture of collaboration and excellence.

Requirements

• Legally authorized to work in the job posting country.
• Willing and able to obtain a Transportation Worker Identification Credential (TWIC).
• Must be willing and able, with or without reasonable accommodations, to comply with the following:
• Travel up to 5%
• Work extended hours, which may include evenings, to perform occasional duties
• High School diploma or equivalent
• 3 or more months of administrative experience
• Intermediate proficiency working with Microsoft Suites (Word, Excel, Outlook, PowerPoint)

Nice To Haves

• 3 or more years of experience in administrative support or equivalent role
• Experience in SAP
• Experience in Tableau or Power BI visualization software
• Proven written and verbal communications, and interpersonal skills
• Strong organization skills and independently capable of setting and sorting out priorities
• Ability to work well under pressure and changing priorities
• High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work.

Responsibilities

• Provide administrative support to department leaders and teams, managing daily office operations and tasks.
• Coordinate schedules, organize meetings and events, and handle correspondence and phone calls professionally.
• Prepare documents and reports, process expense and invoice submissions, and maintain accurate records.
• Ensure compliance with company policies, manage office supplies, and facilitate logistics for visitors.
• Support special projects, maintain confidentiality, and exercise sound judgment in all activities.
• Collaborate with colleagues to deliver excellent service and contribute to a positive work environment.
• Use digital tools to compile and distribute reports, support budget and cost control activities, and assist with regulatory compliance.
• Participate in ongoing development to enhance your skills and adapt to changing priorities.
• Build strong relationships, proactively address requests, and help optimize team performance.

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Petroleum and Coal Products Manufacturing
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees