Administrative Assistant III (EA), CPE CBRND

Dexis•Stafford, VA

22d•$55,000 - $65,000

About The Position

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Project TDX – a joint-venture partnership between TIVC and Dexis Professional Services (DPS) – is implementing a program to provide the Capability Program Executive Office Chemical, Biological, Radiological and Nuclear Defense (CPE CBRND) with acquisition, business and information technology support services. This endeavor supports programs under the CPE CBRND purview and provides continuity of services with a seamless transition of existing acquisition, business, engineer, test, and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF. Administrative Assistant (EA) III will directly support the Joint Product Manager, Deputy, Chief of Staff, and senior Directors and execute day-to-day senior staff administrative functions. This will be a full-time, temporary role. Work is anticipated to occur between February - April 2026.

Requirements

Three (3) years of experience working at an executive level. Experience with Army and/or JPM CBRN P preferred.
Three (3) years of experience using Microsoft Office suite of software; Outlook, Teams, PowerPoint, Excel, and Word
Intermediate business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting.
Clear communication skills, orally and in writing.
Active DOD Secret clearance.

Nice To Haves

Completion of DAU Acquisitions 1010 is preferred
Experience leveraging DoD, Army, and organizational templates and best practices.

Responsibilities

Directly support the Joint Product Manager, Deputy, Chief of Staff and senior Directors and execute day-to-day senior staff administrative functions.
Manage office administrative operations by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinating logistics to provide support for conference rooms.
Maintain the daily and leave calendars for leadership, including holiday schedules and special events; Manage, maintain, and de-conflict calendars and schedules for leadership, including coordination with external agencies and organizations.
Assist in coordinating all interagency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events, and:
Ensure locations are properly booked for use.
Develop agendas.
Send meeting requests and notifications.
Ensure background documentation, visuals, and briefings are prepared.
Set up the meeting space and web- or teleconference.
Provide support throughout event(s).
Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.).
Maintain the monthly strength report, coordinating directly each month with the staff, as required.
Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online senior staff meetings; Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings; attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted.
Create, monitor, and provide leadership with travel orders using Defense Travel System (DTS), coordinate travel arrangements for transportation and accommodations, create/assist with travel vouchers, and assist with the preparation of requirements for OCONUS travel.
Communicate across all program areas at all levels.
Prepare for the JPM CBRN P’s weekly Staff Reviews.
Track training requirements for JPM CBRN P staff, as required.
Maintain office reference materials and maintain current organization charts; assist in uploading and maintaining documentation onto the SharePoint.
Use Department of Defense (DoD) classified document handling procedures, when required.
Maintain an internal personnel database and coordinate, distribute, and track daily in-house taskers and ensure that timely responses are submitted; use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met.
Other duties and responsibilities as assigned