Administrative Assistant II - Library District (Prescott)

Yavapai County, AZ•Prescott, AZ

28d•Onsite

About The Position

Under general supervision, performs administrative work of moderate difficulty in routine or special project work specific to the assigned department. Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling. Performs accounting and/or purchasing tasks related to the department's budget or assigned program. Assists in overseeing various aspects of the assigned department. Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature. Conducts research and development. Communicates in person and by telephone with staff and public. Performs other job-related duties as assigned.

Requirements

High school diploma or equivalent.
A minimum of four (4) years of increasingly responsible clerical/administrative experience.
Must possess a valid Arizona driver's license.
Knowledge of practices of office administration and basic accounting.
Knowledge of departmental clerical and office procedures, including various internal programs.
Knowledge of business English, spelling, grammar, punctuation, and composition.
Knowledge of clerical office practices and procedures.
Knowledge of research techniques and report writing.
Knowledge of current Microsoft Office software.
Knowledge of filing and recordkeeping.
Skill in customer service.
Skill in communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Skill in organization and adherence to detail.
Ability to provide timely, accurate, professional, and confidential administrative support.
Ability to analyze and coordinate department activities with other departments, agencies, and jurisdictions and make appropriate recommendations.
Ability to prepare correspondence, write reports, and design forms.
Ability to answer inquiries and questions.
Ability to make inferences from written materials.
Ability to multitask and prioritize autonomously.
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Ability to keep management informed of key operating issues affecting the department.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion always.
Ability to act with courtesy, tact, and diplomacy.
Ability to sit or stand for extended periods of time.
Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically.
Capable of frequent repetitive movement of arms, fingers, and wrists.
Ability to lift up to 30 pounds.

Responsibilities

Preparing reports
Checking mathematical calculations
Preparing correspondence
Entering and retrieving data utilizing a computer data base program
Taking and transcribing meeting minutes and scheduling
Performing accounting and/or purchasing tasks related to the department's budget or assigned program
Assisting in overseeing various aspects of the assigned department
Maintaining office records/files and database files of a routine to difficult and/or confidential or a sensitive nature
Conducting research and development
Communicating in person and by telephone with staff and public
Performing other job-related duties as assigned