Administrative Assistant II

San Diego County Regional Airport Authority • San Diego, CA

2d • Hybrid

About The Position

The Quieter Home Program is seeking a detail-oriented Administrative Assistant II to support the successful delivery of noise mitigation programs serving the surrounding community. The ideal candidate will thrive in a structured yet dynamic environment, enjoy managing multiple priorities, and take pride in maintaining accurate records and well-organized processes.

Strong written and verbal communication skills are essential for interacting with residents, consultants, contractors, and internal teams. A collaborative mindset and the ability to navigate sensitive situations with professionalism, discretion, and empathy are key to supporting program initiatives, maintaining public trust, and ensuring timely and accurate execution of administrative tasks.

Requirements

• Graduation from high school or G.E.D. equivalent.
• Four years of increasingly responsible office administrative or secretarial experience.
• Equivalent combination of training and experience.
• Successful completion of a fingerprint-based background investigation, training, and testing required for employment and operation and operation of Authority and San Diego County physical security, surveillance, radio and telecommunications equipment.
• Relationship & Interpersonal Skills: Cultivates trust and positive working relationships by demonstrating reliability, consistency, and awareness of the needs of residents, stakeholders, and team members.
• Communication: Communicates clearly and professionally with internal teams, residents, contractors, consultants, and vendors; demonstrates strong written communication, proofreading, and document formatting skills.
• Integrity: Exercises diplomacy, discretion, and confidentiality when handling sensitive, complex, and confidential information.
• Leveraging Technology: Effectively uses technology and information systems to generate, maintain, and manage electronic records, databases, and reports; integrates technology solutions to support program efficiency.

Nice To Haves

• Bachelor’s degree in business administration or a closely related field.

Responsibilities

• Records Management: Prepares program-related correspondence and documents with accuracy and precision, including memorandums, reports, applications, agreements, amendments, forms, and other materials ranging from routine to complex. Serves as the program’s Records Coordinator by maintaining digital filing systems and ensuring records are accurate, accessible, and well organized. Drafts, proofreads, and formats correspondence and documentation with close attention to detail.
• Front Line Program Support: Receives and screens telephone calls and high-volume email communications from residents, contractors, consultants, and internal staff. Prioritizes inquiries and routes matters appropriately while handling sensitive situations with discretion, sound judgment, and professionalism. Maintains positive working relationships with internal teams and external stakeholders to support clear communication and effective program coordination.
• Office & Administrative Support: Provides a wide range of administrative support including managing office inventory, ordering supplies, and maintaining office equipment. Coordinates and confirms meetings for program staff, including scheduling, agenda preparation, note-taking, and distribution of minutes. Maintains calendars for program managers and assists with scheduling appointments, inspections, or meetings. Prepares travel and training requests, compiles expense reports, and ensures timely processing of payments and registrations. Provides backup administrative support as needed to ensure continuity of operations.
• Procurement & Budget Processing: Assists with procurement activities by coordinating documentation related to RFPs and RFQs in accordance with organizational processes. Communicates with vendors, contractors, and consultants; prepares purchase requests; reviews invoices for accuracy; and assists with payment processing. Tracks program expenditures, maintains budget spreadsheets, and provides updates to management. Assists with monthly accruals and collaborates with accounting and finance teams to reconcile expenses and support budget forecasting.
• Project & Program Support: Provides administrative support for Quieter Home Program initiatives by coordinating logistics, tracking documentation and deliverables, and assisting with implementation of program activities. Utilizes available tools and systems to support efficient program operations and timely completion of tasks.

Benefits

• You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan.
• Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!
• Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees