Administrative Assistant II
About The Position
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. A Brief Overview Provides administrative and clerical support to relieve department managers, directors or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the organization. Locations Stanford Health Care What you will do
Requirements
- High School Diploma or GED equivalent
- 5 years of work related experience
- Knowledge of computer skills and relevant software
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Knowledge of principles and practices of basic office management
- Ability to communicate both in writing and verbally
- Ability to plan and organize
- Ability to prioritize tasks
- Ability to assess and solve problems
- Skill in information gathering and information monitoring
- Attention to detail and accuracy skills
- Ability to be flexible and adapt to an ever-changing environment
- Ability to demonstrate customer service skills
- Ability to work in a team environment
Responsibilities
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- General clerical duties including photocopying, fax and mailing
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine enquiries
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- Prepare agendas for meetings and prepare schedules
- Sort and distribute incoming correspondence
- Maintain office supply inventories
- Coordinate maintenance of office equipment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
