Administrative Assistant II

University of Florida • Gainesville, FL

1d • $23 - $28

About The Position

The Department of Physical Medicine and Rehabilitation at the University of Florida is seeking an Administrative Assistant II.

The Administrative Assistant will be expected to complete a variety of complex administrative and clinical tasks requiring skill in executive procedures including planning, organizing, and coordinating work assignments.

Requirements

• High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Nice To Haves

• Experience in a healthcare setting
• Familiarity with administrative support responsibilities

Responsibilities

• Receiving incoming telephone calls, emails and correspondence for the attending physicians.
• Receiving and processing all incoming mail.
• Maintaining the appointment calendars for attending physicians, scheduling meetings and conferences independently.
• Arranging official travel for the attending physician including making reservations for hotel accommodations and conference registration.
• Responsible for assisting with patients' telephone calls and emails. This includes but is not limited to scheduling new, return, and procedure appointments, directing calls to the appropriate physician.
• Communicating with financial representatives regarding insurance authorizations and appointment approvals prior to scheduling procedures.
• Coordinating with each faculty and mid-level their renewal of Florida License, DEA, professional academic societies, and credentialing in order for their appointments to remain active.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees