Administrative Assistant II

Dow Aero, LLC•Oklahoma City, OK

49d

About The Position

As an Administrative Assistant II at Dow Aero, your duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to escalate serious or unique problems promptly to superiors. Candidates must be driven by a first-class goal to make a substantial and valuable impact to the organization and should present: High degree of an attention to detail; Ability to work on sensitive data while maintaining confidentiality; Quality-minded focus; and High energy, plus flexibility in a high-paced and deadline driven organization. These candidates would need to work well in a team environment, while being able to represent to management, peers, and other coworkers with professional courtesy and acumen. Essential Functions Knowledge of basic office management systems and procedures, along with willingness to quickly learn commercial and proprietary software operating procedures; Provide excellent customer service to all staff, management, executives, and guests while emitting a positive attitude; Conduct basic to intermediate data entry within spreadsheets, along with commercial and proprietary software solutions; Assist other departments with tasks and projects as needed/assigned. Create and issue certain Purchase Orders and process company expenses for payment; Demonstrate exceptional active listening, comprehension, communication; and analytical skills; Ability to work independently; Ability to drive company vehicles and run errands as needed; Assist in facilitating employee enrichment activities; Retrieve, sort, and distribute all inbound mail and prepare outbound mail for pickup; Ability to establish and maintain effective working relationships with others; Maintain current filing system, while preserving its structure and function; Prioritize workload, while completely following-through on actions; Ability to produce consistent high-quality work; Provide general to intermediate administrative support services; and Conduct routine basic cleaning duties.

Requirements

High School Diploma or GED
Four (4) or more years of administrative experience in an office environment
Solid understanding of working on Mac and/or Windows computer operating systems
Intermediate knowledge of using Microsoft Office software; primarily Excel, PowerPoint, and Word
Legally drive a company-owned vehicle

Nice To Haves

Accounting software
Working knowledge of ERP software

Responsibilities

Knowledge of basic office management systems and procedures, along with willingness to quickly learn commercial and proprietary software operating procedures
Provide excellent customer service to all staff, management, executives, and guests while emitting a positive attitude
Conduct basic to intermediate data entry within spreadsheets, along with commercial and proprietary software solutions
Assist other departments with tasks and projects as needed/assigned
Create and issue certain Purchase Orders and process company expenses for payment
Demonstrate exceptional active listening, comprehension, communication; and analytical skills
Ability to work independently
Ability to drive company vehicles and run errands as needed
Assist in facilitating employee enrichment activities
Retrieve, sort, and distribute all inbound mail and prepare outbound mail for pickup
Ability to establish and maintain effective working relationships with others
Maintain current filing system, while preserving its structure and function
Prioritize workload, while completely following-through on actions
Ability to produce consistent high-quality work
Provide general to intermediate administrative support services
Conduct routine basic cleaning duties