ADMINISTRATIVE ASSISTANT II- AFSCME 3696 (LAW OFFICE OF THE PUBLIC DEFENDER) - SKOKIE & ROLLING MEADOWS

Cook County•Chicago, IL

2d•$28

About The Position

Under the general direction of a Support Staff Supervisor, oversees a dedicated unit of clerical and/or secretarial staff providing advanced logistical support; exercises discretion, sound judgment and personal initiative to determine and implement the proper approach or action to take in non-routine situations relative to support operations of a small department, division or large unit. Interprets and adapts guidelines, including unwritten policies, precedents and practices which otherwise do not adequately address the needs and circumstances of the unit. Acts as a resource person to deal with department-wide or county-wide rules, regulation and protocols as they impact on the particular work area or its personnel. May perform other duties as assigned.

Requirements

Possession of a High School Diploma or G.E.D. Test Certificate SUPPLEMENTED with four (4) years’ full-time administrative work experience is required.
Graduation from an accredited college or university with an Associate’s degree SUPPLEMENTED with two (2) years’ full-time administrative work experience is required.
Thorough knowledge of general and special clerical procedures particular to area of assignment.
Knowledge of the services performed by the non-clerical aspects of the department’s activities as they relate to clerical functions.
Knowledge of Microsoft Office Suite and other software applications.
Ability to work cooperatively with administrative, supervisory, technical and professional personnel in maintaining adequate clerical services.
Knowledge of good office management principles.
Excellent knowledge of spelling, punctuation and grammar.
Ability to make sound decisions and carry out programs affecting own work and the work of others either for constant or changing work situations.
Skill in the application of sound mathematic principles and basic bookkeeping methods relative to maintaining important financial or statistical records and preparing or approving expenditures, payrolls, purchases, etc. of considerable cost.
Good attention to detail, ability to proof, verifies and edits complex data, transcribe and cross reference data.
Ability to follow-up in a thorough and timely manner relative to unresolved business.
Thorough knowledge of correct business, legal and/or other technical language usage, punctuation and grammar, and their proper application to business forms, letters and records.
Skill and accuracy in the control, organization and maintenance of manual or electronic filing systems and records according to various methods.
Good communication skills, ability to gather information from others and make inquiries.
Ability to coordinate several tasks and perform well under pressure.

Nice To Haves

Experience or exposure to the language, principles and practice of the law.
Degrees awarded outside of the United States with the exception of those awarded in one of the United States’ territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

Benefits

Medical, Dental, and Vision
Basic Term Life Insurance
Pension Plan
Deferred Compensation Program
Employee Assistance Program
Paid Holidays, Vacation, and Sick Time
Voluntary Benefits
You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/
For eligible employees the County has a hybrid work environment which allows employees telecommuting and flexible scheduling options.