Administrative Assistant 2

MIT • Cambridge, MA

8d

About The Position

ADMINISTRATIVE ASSISTANT II , School of Engineering and Schwarzman College of Computing – Institute for Data Systems and Society (IDSS) , under minimal supervision, performs complex and diverse administrative and financial duties in support of the (faculty) Director and Director of Administration and Finance. Duties include managing a very active calendar; coordinating meetings, events and presentations; editing and proofreading all correspondence, reports, presentations, and recommendation letters; website maintenance; anticipating and initiating actions regarding office operations which require knowledge of the Institute and other departments; serving as initial point of contact for Director’s visitors; managing faculty searches and promotion cases in partnership with home departments; organizing weekly IDSS faculty lunches; coordinating complex domestic and international travel arrangements; providing travel itineraries and processing travel expenses using Concur; and providing backup as needed for other IDSS HQ events and activities.

Requirements

• High School education or equivalent
• A minimum of three years of administrative, office, or related duties
• Ability to work independently with minimal supervision and collaborate as part of a team
• Excellent interpersonal and communication skills, and attention to detail
• Proficiency with MS Office products, desktop publishing, database, and web software (e.g., WordPress)
• Familiarity with multiplatform operating systems (Macintosh and PC required)

Nice To Haves

• MIT experience

Responsibilities

• Managing a very active calendar
• Coordinating meetings, events and presentations
• Editing and proofreading all correspondence, reports, presentations, and recommendation letters
• Website maintenance
• Anticipating and initiating actions regarding office operations which require knowledge of the Institute and other departments
• Serving as initial point of contact for Director’s visitors
• Managing faculty searches and promotion cases in partnership with home departments
• Organizing weekly IDSS faculty lunches
• Coordinating complex domestic and international travel arrangements
• Providing travel itineraries and processing travel expenses using Concur
• Providing backup as needed for other IDSS HQ events and activities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees