Administrative Assistant II
About The Position
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences. Perform various administrative, clerical, data collection, data entry, and report writing tasks Receive direction from immediate supervisor in completing non-routine assignments Scan, fax and bind documents, reports, and proposals as required May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing Distribute reports as directed by immediate supervisor Originate correspondence and reports not requiring the personal attention of immediate supervisor Prepare general correspondence and maintains general files. Answer telephone, take and relay messages, screen callers and direct calls accordingly Receive, sort, and distribute mail May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service. Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff. May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate May represent immediate supervisor at project-related or other meetings as directed Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders Perform other responsibilities associated with this position as may be appropriate
Requirements
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
- Experience in creating PowerPoint presentations is required
- Good written and oral communication, organizational, and interpersonal skills are required
- Self-starter, multi-tasker
- Ability to work in a high volume, dynamic team environment
- Proven record of accomplishments of office administration
- Flexible attitude to changing conditions
- Accountable and dependable to follow through with tasks/project
- Handles all matters in strict confidentiality
- High school diploma (or equivalent) and more than 5 years of relevant work experience
Responsibilities
- Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
- Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Scan, fax and bind documents, reports, and proposals as required
- Develop new reports or revise existing reports, as directed
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring the personal attention of immediate supervisor
- Prepare general correspondence and maintains general files.
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Receive, sort, and distribute mail
- Establish and maintain records of equipment, including a log of equipment service dates
- Initiate requests for service.
- Plan office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.
- Coordinate physical space requirements for the supervisor
- Initiate requests for computers and telephones as appropriate
- Represent immediate supervisor at project-related or other meetings as directed
- Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
- Perform other responsibilities associated with this position as may be appropriate
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
