Administrative Assistant II - Office of Continuing Medical Education
About The Position
Join the Office of Continuing Medical Education as the Administrative Support Assistant II , serving as an integral member of the team. Reporting directly to the Associate Director, this position plays a key role in supporting the operational efficiency of the office by facilitating communication and coordination across departments within the College of Medicine. The successful incumbent ensures compliance with accreditation standards and contributes to the successful planning and execution of continuing education activities, fostering a culture of excellence in lifelong learning for medical professionals.
Requirements
- High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Nice To Haves
- Demonstrated ability to provide outstanding customer service, effectively addressing inquiries and concerns while maintaining a positive and helpful demeanor.
- Proficiency in comprehending and applying rules, regulations, and policies to ensure adherence to established standards.
- Proven capability to independently plan, organize, and execute work assignments with precision and punctuality, meeting established deadlines.
- Demonstrated organizational prowess, effectively juggling and managing multiple tasks and responsibilities concurrently.
- Proficiency using software applications, particularly Microsoft Word and Excel, to efficiently create and manage documents, spreadsheets, and reports.
- Adeptness at working collaboratively within a team, contributing to the achievement of organizational objectives.
- Strong commitment to meticulousness, ensuring accuracy and compliance in all tasks and projects undertaken.
- Exceptional communication skills, encompassing both written and verbal proficiency, coupled with the ability to foster positive interpersonal relationships.
Responsibilities
- Act as the primary point of contact for College of Medicine departments in the oversight of Grand Rounds and other regular educational events.
- Review submitted documentation for CME activities to ensure alignment with established policies, accuracy, and completeness.
- Maintain comprehensive logs of Grand Rounds activities, tracking compliance with essential elements.
- Manage attendance records through the registration system and state licensure system.
- Collaborate closely with departmental coordinators to facilitate both live and online CME activities.
- Review application and marketing materials to ensure compliance with accreditation requirements.
- Oversee the coordination of website updates and registration services for these activities.
- Assist during on-site conferences, providing logistical and administrative support as needed.
- Respond to incoming calls and participant inquiries, offering prompt and courteous assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
