Administrative Assistant II

TX-HHSC-DSHS-DFPS • Rusk, TX

13d • Onsite

About The Position

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Administrative Assistant II works Monday to Friday, 8:00AM to 5:00PM

The Administrative Assistant II performs routine administrative support and technical program assistance; works under the moderate supervision of the Program Director with limited latitude for the use of initiative and independent judgment; and serves as Assistant Additional Duty Safety Officer (ADSO). The Administrative Assistant II is accountable for assigned property. Employees at this level fully perform a variety of routine daily tasks but often rely on direction from others to solve problems that are not standard. Employees respond to basic inquiries and explain routine administrative rules, regulations, policies, and procedures. Must understand that duties, location of job assignment, and shift pattern are subject to change as determined by the administration to meet the needs of Hospital. Must understand that the duties may include exposure to blood or other potential infectious materials. Employee actively participates and/or serves in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Supports the mission and vision of the facility.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Requirements

• Knowledge of office practices and administrative procedures.
• Ability to communicate effectively and to train others.
• Ability to implement administrative procedures; to interpret rules, regulations, policies and procedures; to communicate effectively; and to train others.
• Ability to perform tasks with a high degree of accuracy and pay close attention to detail.
• Ability to analyze and solve work problems, and to obtain and sustain the cooperation of others.
• Must have the ability to be trained on and conduct Treatment Intervention and Protection Strategies (TIPS).
• Skills to operate a computer and utilize software such as Outlook, Microsoft Office Word and Excel.
• Skills to organize workloads, set priorities and meet deadlines.
• Skills in verbal communication with general public and team members.
• Minimum of two (2) years’ full-time experience in a clerical or administrative role.
• Relevant work experience utilizing computers with Microsoft Office software, including Word, Outlook and Excel.

Responsibilities

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Assist with safety and environmental surveys to ensure a safe environment of care.
• Initiates work orders for necessary repairs/renovation of assigned buildings; submits work orders for issuance of keys to unit staff, submits work orders to coordinate office moves as requested to maintain a safe and efficient work environment.
• Maintains inventory of all state property within the program.
• Provides general clerical support to program.
• Assists in planning monthly departmental and committee meetings and taking notes for meetings.
• Assists with the compiling and entry of assigned departmental data including attendance and satisfaction surveys for monthly, departmental PIT and Unit Management Committee meetings, as well as in the tracking of the implementation and completion of training rosters.
• Performs other duties as assigned in order to ensure services are provided. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Other duties as assigned includes backing up other positions within the department at 100% of work time at the discretion of the director. This includes, but is not limited to, extended sitting, computer-based duties, extended typing, running errands to multiple campus locations and sorting/filing paper documents. Duties, location of work and shift pattern are subject to change as determined by administration in order to meet department and hospital needs.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed