ADMINISTRATIVE ASSISTANT II- SES - 79001121

State of Florida

7d

About The Position

This is a professional position responsible for assisting the managers in the daily operation of the Human Resources Office. The incumbent is responsible for assisting in all general areas of human resource management and specifically in personnel record management, recruitment and selection, learning and development and employee relations activities. Duties include but are not limited to:

Greeting and assisting visitors.
Answering the main Human Resources telephone line and routing requests for assistance.
Processing correspondence to and from management, staff and the public.
Assisting with the management and procurement of office supplies and copy services.
Responding to public record requests.
Completing employee verifications and file reviews; maintaining personnel records.
Receiving and processing personnel action requests.
Assisting the Human Resource Management team.
Assisting the Bureau Chief with tasks daily.
Obtaining information from the People First system.
Coordinating employee requests timely and in accordance with agency policy.

Requirements

• Four (3) years of administrative experience
• Three (3) years of working knowledge in Microsoft Office Suite
• Ability to communicate effectively both orally and in writing.
• Ability to consistently provide positive and professional customer service.
• Ability to conduct fact-finding research.
• Ability to use available technology to perform duties including voice over IP telephony, computer software and hardware.
• Ability to maintain confidentiality of information.
• Knowledge of and ability to use the State’s human resource information system.
• Knowledge of Chapters 20, 119 and 110, Florida Statutes.

Nice To Haves

• Two (2) years of experience working in a very sensitive and confidential environment
• An interest in public service and human resources
• A working knowledge of an electronic document records system
• Familiarity with state purchasing rules
• Experience managing a main phone line and/or experience working in a Human Resources Office.

Responsibilities

• Greeting and assisting visitors.
• Answering the main Human Resources telephone line and routing requests for assistance.
• Processing correspondence to and from management, staff and the public.
• Assisting with the management and procurement of office supplies and copy services.
• Responding to public record requests.
• Completing employee verifications and file reviews; maintaining personnel records.
• Receiving and processing personnel action requests.
• Assisting the Human Resource Management team.
• Assisting the Bureau Chief with tasks daily.
• Obtaining information from the People First system.
• Coordinating employee requests timely and in accordance with agency policy.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com)
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees