Administrative Assistant II - Anesthesiology

Washington University in St. Louis

24d • $19 - $30 • Onsite

About The Position

The Department of Anesthesiology seeks an Administrative Assistant to provide administrative support for multiple Division Chiefs and their respective divisions. This position supports the coordination of division activities, faculty initiatives, and day-to-day administrative functions within the department. The Administrative Assistant will work closely with division leadership, faculty, and departmental staff to ensure efficient communication, scheduling, and organization of division operations. This position provides support to the Division Chiefs for the Cardiothoracic, Regional and Ambulatory, Progress West Hospital, Barnes-Jewish West County Hospital, and Missouri Baptist Medical Center divisions. An ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced academic medical environment.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (2 Years)

Nice To Haves

• Bachelor's degree
• Computer Literacy
• Interpersonal Communication
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Procedures
• Oral Communications
• Teamwork
• Working Independently
• Written Communication

Responsibilities

• Provides administrative support to six Division Chiefs and assists with coordination of division activities and faculty initiatives.
• Maintains calendars and scheduling for meetings, conferences, and division-related events.
• Provides logistical support and preparation for division meetings, including preparation of materials and distribution of information to faculty and staff.
• Serves as a point of contact for division communications with faculty, trainees, staff, and departmental leadership.
• Assists with preparation and organization of reports, presentations, and other administrative materials.
• Maintains division office spaces and assists with office supply inventory and coordinates purchase of supplies as needed.
• Maintains organized records and tracks division-related information and documentation as needed, which may include contact information, directories, departmental lists, email lists and databases.
• Supports division projects and initiatives as assigned by Division Chiefs or departmental leadership.
• Assists with special projects and departmental initiatives as needed.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees