Administrative Assistant II - State Ready and Receiving - Classification and Inmate Transportation Division - Huntsville (041319)

Texas Department of Criminal Justice • Huntsville, TX

5d

About The Position

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Knowledge of office practices and administrative procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to review technical data and prepare technical reports.

Nice To Haves

• Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.
• Inmate classification experience preferred.
• Computer operations experience preferred.
• Knowledge of court cases and how they impact inmate time calculations.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Receives, compiles, and processes inmate time management documentation; and prepares and assembles information for administrative review and action; and researches and assists in reviewing legal sources to include statutes, administrative records, mandates, and opinions.
• Processes documents for inmate time calculations and reviews inmate dispute resolutions for calculation accuracy and conformance to agency policy and laws; and develops, coordinates, reviews, updates, and maintains inmate records, files, logs, and databases.
• Conducts quality control reviews performing routine to intermediate inmate time calculations; cross-checks inmate information and recalculates time; and identifies and resolves discrepancies and returns documents and records for corrections and to obtain missing documents.
• Responds to inquiries regarding rules, regulations, policies, and procedures; and provides information to staff, supervisors, inmates and their families, attorneys, judges, and other agencies.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees