Administrative Assistant II

The University of Texas at Arlington Portal•Arlington, TX

About The Position

The Administrative Assistant II provides administrative support to assist administrators, staff and/or faculty in achieving departmental goals. May include one or more of the following duties: coordination of daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison.

Requirements

High school diploma or equivalent.
Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.

Nice To Haves

Bachelors’ degree in Communication, General Studies, or Business.
Experience with department budgets.
Experience processing basic financial transactions.
Experience with PeopleSoft.
Experience with University of Texas at Arlington policies and procedures.

Responsibilities

Oversees the daily office operations of a business or academic unit.
Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients.
Serves as the point of contact for office.
Performs a variety of administrative duties for the department.
Answers questions and resolves problems regarding the business unit.
Ensures compliance with internal and external policies and procedures.
Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
May perform monthly reconcilement of pro cards.
Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.)
Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
May act as departmental timekeeper.
Composes correspondence on behalf of supervisor or under own signature.
Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
May direct the work of other clerical staff by assigning duties.
Performs other duties assigned.