Administrative Assistant II

O2EPCM dba O2 Engineering, Projects & Construction Management•Los Angeles, CA

5d•$49,000 - $52,000•Hybrid

About The Position

The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

Requirements

Proficiency in Microsoft Office Suite of software is required
Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
Good written and oral communication, organizational, and interpersonal skills are required
Self-starter, multi-tasker
Ability to bring assignments to completion independently
Ability to work in a high volume, dynamic team environment
Proven record of accomplishments of office administration
Flexible attitude to changing conditions
Accountable and dependable to follow through with tasks/project
High school diploma (or equivalent) and five years or more of relevant work experience

Nice To Haves

A working knowledge of TDG policies and procedures is preferred
Prolog experience

Responsibilities

In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
Perform various administrative, clerical, data collection, data entry, and report writing tasks
Receive direction from immediate supervisor in completing non-routine assignments
Gather statistics and general data; review and combine this information into established reports for use internally
Scan documents and reports as required
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
May be responsible for verifying data gathered, such as matching supplier invoices against file copies
Distribute reports as directed by immediate supervisor
Originate correspondence and reports not requiring the personal attention of immediate supervisor
Prepare general correspondence and maintains general files
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Receive, sort, and distribute mail
Maintain an organized workspace by keeping documents and supplies properly stored
Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders
Perform other responsibilities associated with this position as may be appropriate
May assume other duties as required/needed