Administrative Assistant II - Medical Imaging Center - Full Time - Days

Mohawk Valley Health System•City of Utica, NY

1d•$21 - $30

About The Position

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.

Requirements

HS Diploma or equivalent
3-5 years of related experience
Proficient in Microsoft Office products and software

Nice To Haves

Specialized secretarial training

Responsibilities

Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
Type, edit, and proofread material
Perform data entry and generate reports
Audit data entry. Ensure accurate data entry of staff related data and regulatory requirements
Submit voucher forms with appropriate receipts and information for reimbursement
Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
Answer phones and screen calls. Take messages and relay information within scope of authority
Respond to routine questions and answer routine correspondence
Greet visitors; ascertains their need and provide information
Maintain calendar(s)
Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
Order and maintain office and other department supplies
Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
Perform other duties as required.