Administrative Assistant II (Oakland, CA - US)

Energy Solutions•Oakland, CA

4d•$25 - $30

About The Position

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers. Energy Solutions is currently seeking a Administrative Associate II to provide administrative support to our Business Services department, as well as reception duties for our Oakland office. The person filling this role must be flexible and adaptable to changing circumstances with patience and professionalism. Responsibilities include, but are not limited to:

Requirements

High School degree or equivalent
2-5 years of administrative experience in a fast-paced office environment
Intermediate proficiency in the MS Office suite including Outlook, Word, Excel and PowerPoint (skills tests will be required during the interview process)

Nice To Haves

BA or BS degree in Business Administration or a related field preferred, but not required
Business writing ability with strong spelling, punctuation, and grammar
Exceptional time management, organizational, and multi-tasking skills with strong attention to detail
Ability to work both independently and collaboratively while juggling competing priorities
Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
Must be able to learn and practice aseptic cleaning techniques throughout the office
A proven professional or personal commitment to the betterment of the environment and the reduction of GHGs is a plus but not required

Responsibilities

Event Planning
Team Meetings (weekly/monthly)
Team Building Events
Offsite planning
Birthday Card/Celebration Coordination
Meeting Notes
Organizing and recording minutes
Program Support
Organizing claim forms and sending to clients
Assist with invoicing
Update internal budget tracker
Answer calls
Owner of meeting space Calendars
Following up with reminder
Travel coordinator
Emergency preparedness coordinator
Collaborate with Administrative Professionals Team to support company events
Bench Strength for peers
Support other functional groups when peers are out of office
Intermediate MS Office Suite proficiency and ability to learn Slack, etc.
Word/Excel/PowerPoint
Support ad-hoc projects as directed by Operations team and supervisor

Benefits

Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

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