Administrative Assistant II- Hospitalist Services (Medicine)

University of Maryland Emergency Medicine • Baltimore, MD

4h

About The Position

Under close supervision, provides mid-level administrative support to one or
more managers. Duties may include receiving visitors, typing and filing,
handling the mail, copying and faxing as necessary, processing invoices,
scheduling internal meetings and preparing materials for meetings; and other
duties as assigned.

ESSENTIAL FUNCTIONS

Performs a variety of administrative functions to include filing, equipment
maintenance, copying and faxing. Provide general office support to staff and
all internal customers. Demonstrates an ability to handle a number of
activities effectively.
Receives and distributes/routes incoming and outgoing mail. Provides support
for mailings, coordinating bulk mailing processes as necessary. Accurately
routes correspondence to the intended audience.
Provides meeting support as needed to include scheduling, conference rooms,
and handling associated logistics.
Receives and/or directs office visitors; manage office telephones and
responds to direct requests for information as appropriate to insure
successful operations of office.
Utilizes Microsoft Office suite and other technologies to effectively and
efficiently perform duties and improve productivity.

Note: The intent of this list of primary duties is to provide a representative
summary of the major duties and responsibilities of this job. Incumbents perform
other related duties as assigned. Specific duties and responsibilities may vary
based upon departmental needs.

Requirements

• High school diploma or general education degree (GED) required
• Two to three years related administrative experience; medical office experience is preferred.
• Accurate typing and data entry skills
• Excellent organization skills
• Basic knowledge of software used by department
• Knowledge of general customer service practices
• Ability to deal effectively and diplomatically with team members and public
• Ability to work in a team environment
• Must be self-motivated and self-starter

Nice To Haves

• medical office experience is preferred.

Responsibilities

• Performs a variety of administrative functions to include filing, equipment maintenance, copying and faxing.
• Provide general office support to staff and all internal customers.
• Demonstrates an ability to handle a number of activities effectively.
• Receives and distributes/routes incoming and outgoing mail.
• Provides support for mailings, coordinating bulk mailing processes as necessary.
• Accurately routes correspondence to the intended audience.
• Provides meeting support as needed to include scheduling, conference rooms, and handling associated logistics.
• Receives and/or directs office visitors; manage office telephones and responds to direct requests for information as appropriate to insure successful operations of office.
• Utilizes Microsoft Office suite and other technologies to effectively and efficiently perform duties and improve productivity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees