ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES
About The Position
This position provides high-level administrative and organizational support to the Chief Operations Officer and executive leaders at a 302-bed state psychiatric hospital. The position ensures the seamless management of the C)O’s schedule, communication, and responsibilities. By serving as a liaison between the COO and internal/external stakeholders, this role fosters effective communication and operational efficiency, enabling the COO to focus on strategic leadership initiatives. This position also plays a critical role in the development, review, and compliance of hospital policies, coordination of meetings, and logistical support for hospital-wide initiatives.
Requirements
- Experience working as an Executive Assistant for a Department Head or higher-level position.
- Experience with utilization of Microsoft Office Suite (to include email).
- Experience with utilization of electronic calendars and maintaining appointments and schedules.
- Experience providing clerical duties (i.e. proofreading and editing with correct grammar, punctuation and spelling for business communications).
- Experience maintaining appropriate filing systems (i.e. electronic and paper).
- Experience with policy review, event coordination, and stakeholder engagement.
- Experience researching and analyzing data to prepare and/or summarize reports for executive staff.
Nice To Haves
- Experience with Joint Commission Standards.
- Experience with automated timekeeping systems (i.e. Kronos).
- Experience with Commonwealth HR and Procurement polices and procedures.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
