Administrative Assistant II - Transfer - Classification and Inmate Transportation Division - Huntsville (008927)

Texas Department of Criminal Justice • Huntsville, TX

10h

About The Position

Performs routine administrative support work. Work involves providing administrative support
including disseminating information; assisting with maintaining filing systems; and preparing and
editing reports and documents. Works under moderate supervision with limited latitude for the use
of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Knowledge of office practices and procedures.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to perform data entry.
• Skill to research, compile, and organize data and present information.
• Skill to train others.

Nice To Haves

• Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.
• Criminal justice experience preferred.
• Computer operations experience preferred.
• Knowledge of agency facilities and classification terminology preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Prepares and disseminates information concerning the transfer of offenders between programs and facilities; and identifies special needs transportation due to high-risk status, enemies, and mental and medical status of offenders.
• Prepares, edits, and distributes correspondence, reports, studies, forms, and documents; assists in reviewing, researching, compiling, and editing transfer referrals; performs data entry, retrieval, and data searches; resolves discrepancies in data entry information; and performs word processing.
• Responds to inquiries regarding rules, regulations, policies, and procedures; assists in the development of administrative and technical assistance policies and procedures; and maintains filing and record-keeping systems.
• Reviews the work of others and ensure records are accurate and complete; and trains and provides technical assistance to others.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED