Administrative Assistant II

SanMar Employee Board • Shakopee, MN

4h • $18 - $25 • Onsite

About The Position

The Administrative Assistant II, DC is responsible for supporting the Distribution Center leadership team. They serve as a confidential assistant and receptionist. The role performs routine and extemporized office and administrative tasks.

Requirements

• High School Diploma or equivalent
• 1-3 years of Clerical/Administrative experience
• A high proficiency with Microsoft Office Programs.
• Ability to work with customers and co-workers and keep a positive, supportive attitude towards the Company and job; excellent interpersonal skills.
• Ability to work in fast-paced, high-volume environment and meet deadlines.
• Ability to work efficiently with minimal supervision.
• Administrative skills which must include excellent verbal and written communication skills.
• Attention to detail, organizational, mathematic, analytic, and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Responsive to staff needs, including professionalism, respect and consideration of others.
• Demonstrates flexibility and the ability to quickly adapt to change in the work environment.
• Overtime as required, which may include weekends.

Responsibilities

• Receive calls and greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individuals.
• Compile and prepare routine reports; enter data into corresponding system based on DC reports in a timely and accurate manner.
• Maintain and create necessary files or record keeping systems, including sorting, labeling, filing, and retrieving documents, or other materials.
• Provide clerical/administrative support to the DC team including photocopying, faxing, mailing, and filing.
• Take meeting minutes; write or draft correspondence, reports, documents and/or other written materials.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or management and follow up to ensure actions are completed.
• Review outgoing correspondence; edit written material for accuracy, format, and arrangement of material.
• Interact with managers and leaders to prioritize and assist with the execution of multiple tasks and activities required to meet deadlines.
• Maintain calendars, schedules and coordinate appointments as needed.
• Compile and assist with the processing of vendor invoices as needed.
• Track inventory and order supplies for certain office and distribution related items
• Perform other duties as assigned
• Comply with all policies and standards

Benefits

• Salary Range: You`ll earn between $18.40 - $24.94 on an hourly basis, depending on experience.
• Bonus: You`ll be eligible for an annual discretionary bonus up to 5% of base salary.
• Paid Time Off: You`ll accrue paid time off on a weekly basis based on hours worked up to 112 hours per year to start. Employees also receive 8 paid holidays and 1 paid family day off.
• Comprehensive medical, dental, and vision benefits
• 401k plan and matches $1 for $1 up to 4% of earnings, matched & vested at every pay cycle
• Life insurance
• Short/long-term disability coverage
• Paid maternity/paternity leave
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED