Administrative Assistant II

The TJX Companies, Inc.•Framingham, MA

13d•$21 - $29•Onsite

About The Position

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. Job Description: The Opportunity: Contribute To The Growth Of Your Career. Provides support to a group of up to 2 DVP/Merchandise Managers. Support includes administrative functions such as organizing calendars, meeting coordination, report generating, and travel arrangements. This administrative support also includes coordination and preparation of internal and external meetings up to attending to take notes and any post meeting follow up. Prepares and submits expense reports. Admin may initiate creation of additional tools based on business needs and knowledge of MM needs. Must maintain confidentiality. Assist MMs with business needs and tools to include pulling focus reports and OLVP (Cognos) reports and the development of reports and spreadsheets. Perform analysis as directed by MMs. (Strong Excel Required) Coordinate all business travel for the MMs and in some cases their teams. This includes weekly travel to the market, comp shopping trips, international travel and any other travel that is business related. Coordinate and prepare all necessary information for both internal and external meetings. This will include typing all memos before the meeting, creating notes, grids and spreadsheets for the meeting, attending meetings (when necessary) to take notes as well as recapping notes post-meeting and following up with any outstanding topics. Some analysis may be necessary during the pre and post steps. Organizes calendars for the MMs and types up notes and memos on behalf of the MMs. May be responsible for typing buyer evaluations and must maintain confidentiality at all times. Prepares, submits and files expense reports accordingly. Troubleshoot technology issues (i.e. iPhone, iPad, Laptop, etc.) and escalates issues to the appropriate parties. Other business-related duties as assigned. Who We Are Looking For: You.

Requirements

Must have strong Microsoft Office Skills (i.e. Word, Excel, PowerPoint) as well as knowledge of internal applications (PMC, Mainframe, Buyer Control File, OLVP, etc.)
Must have advanced Excel skills
Strong organizational skills
Flexibility and ability to reprioritize
Strong written and verbal communication skills
Ability to tailor communication styles to differing personalities and business needs
Strong attention to detail and accuracy
Ability to multitask and stay focused in a fast-paced environment
Positive and professional demeanor and ability to stay calm under pressure
Works independently and demonstrates initiative
Ability to problem solve

Responsibilities

Organizing calendars
Meeting coordination
Report generating
Travel arrangements
Coordination and preparation of internal and external meetings up to attending to take notes and any post meeting follow up
Prepares and submits expense reports
Assist MMs with business needs and tools to include pulling focus reports and OLVP (Cognos) reports and the development of reports and spreadsheets
Perform analysis as directed by MMs
Coordinate all business travel for the MMs and in some cases their teams
Coordinate and prepare all necessary information for both internal and external meetings
Typing all memos before the meeting
Creating notes, grids and spreadsheets for the meeting
Attending meetings (when necessary) to take notes as well as recapping notes post-meeting and following up with any outstanding topics
Organizes calendars for the MMs and types up notes and memos on behalf of the MMs
Typing buyer evaluations
Prepares, submits and files expense reports accordingly
Troubleshoot technology issues (i.e. iPhone, iPad, Laptop, etc.) and escalates issues to the appropriate parties
Other business-related duties as assigned