ADMINISTRATIVE ASSISTANT II - 71002395

State of Florida • Tallahassee, FL

60d

About The Position

The Firearm Eligibility bureau (FEB) is looking for a highly organized Administrative Assistant to support the Firearm Purchase Program (FPP) and the Eligibility Research Unit (ERU). The role involves managing daily administrative tasks, providing support to management, and ensuring smooth communication within the bureau, the Florida Department of Law Enforcement (FDLE), and with the public.

Requirements

• Knowledge of office procedures and practices
• Knowledge of the principles and techniques of effective verbal and written communication
• Knowledge of the methods of data collection
• Knowledge of basic arithmetic
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to deal with the public in a tactful and courteous manner
• Ability to work independently
• Ability to utilize problem solving techniques
• Ability to establish and maintain effective working relationships with others

Responsibilities

• Assisting supervisors and staff with administrative and secretarial support and preparing correspondence and reports, including preparation of appeal letters
• Reviewing correspondence and reports to ensure proper accuracy, spelling, grammar, and Departmental guidelines
• Assisting supervisors with scheduling meetings and finding available conference rooms
• Renewing maintenance contracts for equipment. Obtaining quotes and purchasing equipment for the section
• Performing quarterly property inventory and maintaining accurate records of inventory including surplus inventory requests from the section
• Prioritizing workload through planning, organizing, and coordinating with supervisors
• Providing secretarial and clerical support to the section supervisors and staff
• Answering and screening incoming phone calls and routing them to appropriate staff
• Responding to routine customer requests for information and/or assistance by close of next business day, and ensuring responses are current and accurate.

Benefits

• State of Florida Tuition Waiver Program
• Paid holidays, vacation and sick leave
• HMO and PPO health insurance options with premiums starting as low as $50 per month
• $25,000 in automatic life insurance coverage
• Multiple supplemental insurance options including: dental, vision, disability and more
• Paid maternity leave and parental leave following the birth or adoption of a child
• Pension and investment retirement plan options
• Tax deferred medical and child care reimbursement accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees