Administrative Assistant II - Unit Supply - Henley Unit (008886)
About The Position
Performs routine administrative support work. Work involves compiling and tabulating data; checking documents for accuracy; transporting documents; and maintaining files. This role operates under moderate supervision with limited latitude for the use of initiative and independent judgment. Key functions include preparing and proofing various documents such as correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms, as well as posting information to agency records and modifying forms. The assistant also aids in inventory management, including picking up, delivering, and unloading supplies, equipment, and materials; receiving, storing, and issuing stock items; inspecting merchandise for quality and compliance; and reconciling inventory reports. Additional duties involve compiling, organizing, and tabulating data, performing calculations, data entry and retrieval, and making adjusting entries. The position also handles mail processing (opening, sorting, logging, distributing), maintaining files, supplies, forms, records, and reports, and making copies. Marginal duties not explicitly listed will be determined and assigned as needed.
Requirements
- Graduation from an accredited senior high school or equivalent or GED.
- One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience.
- Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
- Knowledge of office practices and procedures.
- Knowledge of business terminology, spelling, punctuation, and grammar.
- Skill to communicate ideas and instructions clearly and concisely.
- Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
- Skill to interpret and apply rules, regulations, policies, and procedures.
- Skill to prepare and maintain complex records and files in an automated system.
- Skill to make arithmetic computations.
- Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Nice To Haves
- Computer operations experience preferred.
- Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
- Skill to operate a 10-key calculator by touch preferred.
- Skill to type 45 words per minute (with no more than 10 errors) preferred.
Responsibilities
- Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posts information to agency records; and modifies forms and records.
- Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances.
- Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries.
- Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1-10 employees
