Administrative Assistant II, Office of the President

Sutter Health•Sacramento, CA

1d•$38 - $49•Hybrid

About The Position

We are so glad you are interested in joining Sutter Health! Organization: SHSO-Sutter Health System Office-Bay Position Overview: Provides a broad range of high-level secretarial and administrative support to a senior leader. Works independently on a variety of moderately complex assignments that are generally confidential, exercising sound judgment, and applying advanced administrative knowledge and skills. Handles varied inquiries, issues, and sensitive materials. Uses own judgment and discretion to solve operational problems where an answer is not apparent; selects the best solution from previous experiences and/or written guidelines or precedence. The candidate will be required onsite in Emeryville approximately two days per week. Job Description: EDUCATION: HS Diploma: High School Diploma or General Education Diploma (GED) TYPICAL EXPERIENCE: 2 years recent relevant experience.

Requirements

HS Diploma: High School Diploma or General Education Diploma (GED)
2 years recent relevant experience.
Written communications skills including the ability to compose effective communications to audiences within and outside the organization.
Verbal communications skills including the ability to speak and listen effectively to various audiences within and outside of the organization.
Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
Advanced skill level in software applications, including Microsoft Office Suite (Word, Excel and Outlook), internet search software, and related information systems.
Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
Ensure the privacy of each patient’s protected health information (PHI).
Build collaborates and relationships with peers and other staff members to achieve departmental and corporate objectives.

Nice To Haves

Experience planning large‑scale or executive‑level meetings
Strong organizational and project management skills
Ability to manage multiple meetings and deadlines simultaneously
Excellent written and verbal communication skills
Proficiency with Microsoft Office (Outlook, Excel, Teams) and event management tools
Experience working with vendors

Responsibilities

Manage, catering, audio/visual services, transportation, and accommodations
Develop detailed event plans
Manage vendor contracts and invoicing
Track expenses, reconcile invoices, and ensure adherence to budget
Ensure compliance with organizational policies, safety standards, and accessibility requirements