Administrative Assistant II, Event Operations

MIT•Cambridge, MA

6d•Hybrid

About The Position

ADMINISTRATIVE ASSISTANT II, EVENT OPERATIONS , Office of Alumni Relations , to provide complex and varied event operations and administrative support to the Alumni Relations Event and Class Connections teams, ensuring the MIT Alumni Association’s (MITAA) successful delivery of more than 100 events each year. Key responsibilities include maintaining and deploying event inventory, monitoring budgets, maintaining team websites, providing event planning and logistical support, staffing MITAA events, and serving as a frontline resource for alumni and staff, offering guidance and directing inquiries appropriately.

Requirements

High school diploma or equivalent
a minimum of three years of administrative, office, or related experience
strong organizational and administrative skills and excellent attention to detail
ability to manage multiple projects in a fast-faced environment
demonstrate proactive problem-solving ability, composure under pressure, and excellent interpersonal and communication skills
ability to work independently and collaboratively in a service-oriented environment
proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Zoom
willingness to learn FileMaker Pro, the Encompass Suite of online event tools, and Advance
a valid driver’s license to operate a golf cart safely and responsibly
be able to lift and move objects up to 30 pounds regularly
Must be willing and able to travel and work on evenings and weekends

Nice To Haves

Bachelor’s degree

Responsibilities

maintaining and deploying event inventory
monitoring budgets
maintaining team websites
providing event planning and logistical support
staffing MITAA events
serving as a frontline resource for alumni and staff, offering guidance and directing inquiries appropriately

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