Administrative Assistant II - CalAIM

St. Vincent De Paul Village • San Diego, CA

2d • $21 - $23

About The Position

At Father Joe’s Villages, we believe that stable housing and coordinated care are essential to long-term well-being. The California Advancing and Innovating Medi-Cal (CalAIM) Program connects individuals to integrated health, housing, and social services, ensuring seamless support across systems. The program plays a vital role in strengthening communication, coordination, and access to services for individuals and families experiencing housing instability.

The Role

As an Administrative Assistant II for the CalAIM Program, you will be a key support partner to program staff, leadership, and community stakeholders. You will help keep daily operations running smoothly, ensure clear communication, and provide high-quality administrative and customer service support. This role is ideal for someone who is organized, detail-oriented, and motivated by contributing to meaningful work in housing and social services.

Requirements

• High School Diploma or GED.
• Two (2) years of administrative, office support, or program coordination experience, preferably in healthcare, social services, housing, or nonprofit settings.
• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to communicate clearly and professionally, both verbally and in writing.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to meet attendance and participation requirements, including required health screenings (reasonable accommodations considered).

Nice To Haves

• Experience supporting healthcare, housing, or social service programs.
• Familiarity with referral coordination, scheduling, or program operations in a service-based environment.
• Experience working with diverse populations and community partners.
• Knowledge of records management, document tracking, or database systems.
• Strong customer service skills and a professional, collaborative communication style.
• Experience supporting programs in healthcare, housing, or social services environments.
• Strong customer service and interpersonal skills when working with diverse populations.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Familiarity with scheduling, record management, and office coordination.
• Problem-solving skills and ability to work collaboratively with cross-functional teams.
• Experience with data entry and documentation systems.

Responsibilities

• Provide administrative support by preparing correspondence, reports, forms, and program-related documents.
• Serve as a primary point of contact for internal staff and external partners, responding to inquiries and directing requests appropriately.
• Support referral coordination by assisting with the receipt, tracking, and communication of CalAIM referrals.
• Schedule and coordinate meetings, including in-person, offsite, and virtual meetings; prepare agendas and meeting notes.
• Maintain organized electronic and physical records in accordance with established records management practices.
• Coordinate office operations, including supply orders, equipment requests, and general administrative needs.
• Process incoming and outgoing communications, including mail and email, in a timely manner.
• Complete required trainings and comply with organizational policies and procedures.
• Perform additional duties as needed to support program and departmental goals.

Benefits

• Father Joe’s Villages offers a comprehensive benefits package, including medical, dental, and vision coverage, retirement plan options, paid time off, and professional development opportunities.
• Employees also have access to wellness programs and employee assistance resources to support work-life balance and overall well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED