Administrative Assistant II

Palm Beach State College • Lake Worth, FL

8d • $17

About The Position

Responsible for providing administrative support to the department. Maintains departmental files and processes grant-related requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to internal and external stakeholders. This is a grant funded position. Continued employment is contingent upon grant funding.

Requirements

• High school diploma or GED
• One year of related experience
• Knowledge of: Microsoft Office Suite or similar applications
• Skilled in: Attention to detail while maintaining effective time and task management
• Ability to: Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
• Licenses, Registration, Certifications, or Special Requirements: Regular physical attendance required
• Reach and grasp objects
• Stoop, bend, kneel, crouch, or crawl
• Use of video display terminal
• Use of manual dexterity and fine motor skills
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy
• Work a fluctuating work schedule

Responsibilities

• Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations.
• Schedules appointments and meetings.
• Prepares requisitions and electronic purchase orders; submits to manager for processing.
• Assists in the preparation of and may transfer budget items, as needed.
• Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
• Sets up and organizes files and manuals and distributes as needed.
• Types and edits forms, reports, memos, and correspondences. Includes word processing.
• Designs spreadsheets, with multiple function formulas and links.
• Enters or edits data to existing database files.
• Inputs and edits standard text for routine correspondence and reports.
• Responds to inquiries from all levels of employees or external sources regarding a variety of questions.
• Assists with the production of presentations with unique and customized formatting patterns.
• Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.
• Performs other job-related duties as assigned.

Benefits

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
• Professional Development: Leadership programs, professional learning workshops, and more.
• Retirement Investments : State retirement plan options and voluntary 403(b) and 457 plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees