Administrative Assistant I

Florida Polytechnic University

1d • Onsite

About The Position

The Administrative Assistant I provides comprehensive administrative and operational support for the Student Engagement and Housing and Residential Life units within the Division of Student Affairs. This position performs a variety of routine and moderately complex administrative duties, including processing fiscal transactions, coordinating purchasing, scheduling, managing records, and supporting events. The role serves as a primary point of contact for students, staff, vendors, and campus partners, providing information regarding departmental policies, procedures, and services while ensuring compliance with university guidelines. The Administrative Assistant I assists with procurement activities, including reviewing purchase requests, creating requisitions, and tracking orders; coordinates travel arrangements; supports program and event logistics; and maintains office systems and workflows to support departmental efficiency. This position plays a key role in ensuring the unit's smooth daily operations while delivering professional, student-focused customer service.

Requirements

• High school diploma or equivalent
• 4 years of appropriate experience
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered
• Knowledge of standard office policies and procedures.
• Skill in developing and maintaining effective working relationships; interest and ability to work directly with students.
• Ability to perform or learn campus routine purchasing, ordering, and contracting processes.
• Ability to conduct business transactions and perform simple research work by email and/or telephone.
• Demonstrated client service experience requires a very high level of diplomacy and professionalism.
• Must possess a valid driver’s license.
• This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.
• This position is subject to federal and state privacy regulations.

Nice To Haves

• Associate degree and 2 years of relevant experience.

Responsibilities

• Review purchase requests, create requisitions, and manage the approval process.
• Ensure orders adhere to University/supplier agreements and contracts.
• Maintains office supply inventory.
• Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes, and ensures compliance at the unit level.
• May coordinate support activities within the office.
• Assist with scheduling within the area.
• Coordinates travel arrangements and makes reservations.
• Creates or maintains unit filing systems or workflows.
• Conducts research or analysis and provides input or recommendations for problem resolution.
• Assists with coordinating events, programs, or special administrative projects.
• Light local travel may be required for in-person vendor payments.
• Other duties as assigned

Benefits

• flexible spending accounts
• medical and life insurance
• worker's compensation
• great options for retirement
• Discounts & Perks
• generous leave program, which includes paid time off and paid holidays
• Qualified employees may accrue 22 days of annual leave.
• The University observes the holidays listed in our University Holidays policy FPU-1.008.
• Qualified employees may also accrue 12 days of annual sick leave
• participate in our Sick Pool Program.
• Employee Assistant Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED