Administrative Assistant I (Hybrid) - Otolaryngology
About The Position
Position provides diversified secretarial and administrative support for an individual or department. Job Description Primary Duties & Responsibilities: Provides administrative assistance to multiple faculty members. Maintains faculty calendars, schedules meetings both in person and virtual. Assists with conference registration, travel arrangements and expense reimbursements according to guidelines. Maintains physician curriculum vitae and Missouri/Illinois licensure. Assists with physician re-credentialing of hospital privileges every two years. Prepare correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard). Responds to EPIC tasks as needed. Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual. Receives, sorts and distributes mail. Performs other duties as assigned Working Conditions: Job Location/Working Conditions Normal office environment Ability to travel to various on- and off-campus locations Physical Effort Typically working at desk or table Repetitive wrist, hand or finger movement Occasional lifting (25 lbs or less) Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience.
- Administration And Office Support (1 Year)
- Epic Systems, High Accuracy
Nice To Haves
- Administrative (3 Years)
- Communication
- Computer Literacy
- Detail-Oriented
- Interpersonal Communication
- Microsoft Access
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Organizing
Responsibilities
- Provides administrative assistance to multiple faculty members.
- Maintains faculty calendars, schedules meetings both in person and virtual.
- Assists with conference registration, travel arrangements and expense reimbursements according to guidelines.
- Maintains physician curriculum vitae and Missouri/Illinois licensure.
- Assists with physician re-credentialing of hospital privileges every two years.
- Prepare correspondence as needed.
- Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard).
- Responds to EPIC tasks as needed.
- Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual.
- Receives, sorts and distributes mail.
- Performs other duties as assigned
Benefits
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
