Administrative Assistant I (1-5)

Maldonado-Burkett LLP•Austin, TX

29d•$19 - $21•Onsite

About The Position

Are you seeking an opportunity to expand your skills and knowledge as an Administrative Assistant? Look no further and apply today. Opportunity: Administrative Assistant Maldonado-Burkett, LLP (M-B), a Texas based Engineering firm established in 2007, has an immediate opening in Austin, TX for an Administrative Assistant. M-B nurtures a culture where team members are supported, included, and empowered to make meaningful decisions. We have steadily grown to six offices across Texas and Georgia with almost 100 team members. We offer generous opportunities for career development and growth. If you’re looking for an opening where you can make an immediate impact, we welcome your application. M-B is currently hiring a Full-Time Administrative Assistant to be based out of the corporate office in Austin, TX. This is an entry-level role that provides on-the-job training. Customer service skills may serve as a benefit in this role. Success in this role comes from staying present and attentive, keeping the multi-line office phone running smoothly, communicating clearly, and juggling day-to-day tasks without getting sidetracked. Strong attention to detail and steady follow-through will go a long way here.

Requirements

High School Diploma or equivalent
Computer literacy
Strong communication skills – written and oral
Proficiency in Microsoft Office – Word, Excel, etc.
Must be eligible for coverage under the company’s commercial auto insurance policy, which requires drivers to be 23 years or older and carry a valid TX drivers license.
Applicant will be subject to a Motor Vehicle Record Check. Satisfactory driving records are required for driving company or personal vehicles and motor driven equipment to conduct company business.
Applicant must be able to pass a pre-employment drug screen. Safety impact employees will be subject to additional drug and alcohol testing throughout his/her employment.
As part of its employment process, M-B may procure or have prepared a criminal background check. An applicant with an unsatisfactory criminal background check report is ineligible to be hired for the position for which the report is initiated.
If hired, applicant must provide document(s) within three (3) days of hire date that establish identity and employment eligibility. A complete list of acceptable documents is on file with the local Texas Workforce Commission office or http://www.twc.state.tx.us/.

Nice To Haves

Experience in customer service or reception preferred, but not required
Strong organizational skills and attention to detail.

Responsibilities

Coordinating with Accounts Payable on tasks related to expense reports, vendor payments, and other admin tasks as assigned
Work with HR in weekly tasks related to PTO management, calendar updates, and other clerical duties
Assist Project Accountant with digital file maintenance and contract compliance as needed
File maintenance and coordination
Fleet Management
Answering all direct incoming calls
Assistance with inventory management
Receiving guests, visitors, and packages
Reliable transportation for local travel up to 5% of the time
Assist in other business areas as needed.