Administrative Assistant I

Helmerich & Payne•Boise, ID

2d•Onsite

About The Position

At H&P, our people are our strength. Since 1920, Helmerich and Payne has been the industry’s most trusted partner in drilling productivity and reliability. As the world changes, so does our approach. We are changing the landscape of drilling by using cutting-edge rig technologies and drilling solutions to build upon a century of success, all while continuing to deliver better outcomes for our customers. At H&P, our people are our strength. We strive to continually lead with our Core Values that enable employees to develop on their H&P Journey. We believe that doing the right thing means creating a more diverse, equitable, and inclusive workplace that empowers our people to bring their authentic selves to work every day. Some companies offer career paths. We offer a Journey of a Lifetime. Let's go far, together. Hear directly from our employees, and leaders about their unique journeys at Helmerich and Payne. Location: Tulsa, OK Work Type: On site #LI-Onsite At a Glance: The Administrative Assistant I position in the Tulsa Real Estate office is pivotal for ensuring smooth office operations and supporting the real estate team. Responsibilities include managing communications, organizing schedules, and handling documentation. This role facilitates seamless interactions offering a valuable opportunity to gain experience within a collaborative and fast-paced environment.

Requirements

High school diploma or equivalent; additional education or certifications in office administration or real estate is a plus.
1-3 years of Administrative Assistant
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to quickly learn new software.
Ability to multitask and prioritize tasks in a fast-paced environment.

Responsibilities

Answer phone calls and greet visitors with a friendly and welcoming attitude.
Keep track of utility expenses by coding them correctly and monitoring them regularly.
Order office supplies and uniforms as needed to ensure we always have what we need.
Manage the setup and disconnection of utility accounts for spaces that are vacant.
Prepare tenant lease files and handle general correspondence, keeping everything organized.
Receive maintenance calls from tenants and make sure they get to the right person quickly.
Keep tabs on tenant insurance to make sure everything is up to date.
Help with planning and running special events for management.
Attend weekly meetings and track tasks to keep everyone on the same page.

Benefits

Comprehensive medical, dental, vision, and life insurance
Flexible Spending or Health Savings Accounts
401k match
Paid Leave Plans
Parental & Adoption Benefits
Disability Coverage
Employee Assistance Program
Educational Assistance
Learning & Development Opportunities
Flex-scheduling available for qualifying positions to achieve work-life integration