ADMINISTRATIVE ASSISTANT I - 48006157 1 1 1

State of Florida • Tallahassee, FL

50d • Onsite

About The Position

This position acts as the assistant to the director of the property section and supports the property section’s staff through a wide variety of administrative tasks. It involves performing complex office work directly related to the property section and general business operations. These tasks include reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. The role also assists the Property manager, property director, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems. The Florida Department of Education (FDOE) has an open position that is responsible for executing these functions. The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. Attendance is an essential function, and the employee must interact courteously with others, contributing to teamwork and productivity through training, communication, interpersonal interactions, and prioritization of work.

Requirements

• Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency, Any position held by a Florida University, All periods of employment from high school graduation, All periods of current or prior unemployment.
• Gaps 3 months or more must be accounted for.
• Any Education.
• Any Volunteer Experience.
• Resume and application must match.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying.
• Applicants who have both professional and educational experience.
• Applicants who have direct experience working with Microsoft Office Suite.
• Knowledge of administrative and office principles and practices.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Valid driver license.
• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
• Undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment.

Responsibilities

• Assists the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems.
• Supporting the coordination of Vocational Rehabilitation office moves and cubicle modifications projects.
• Receives supply store requests from Vocational Rehabilitation customers.
• Supports the property section training program for Vocational Rehabilitation inventory custodians and custodian delegates.
• Assist General Services in answering calls.
• Schedule and coordinate office meetings, prepare correspondence, maintain office filing system and supplies, and prepare and disseminate materials in support of training and other activities.
• Ensure timely procurement of goods and services through My Florida Market Place, the goods and services are received, and payments are processed in a timely manner.
• The incumbent will assist the property director and other general services property section staff and will provide administrative support for bureau functions.

Benefits

• OPS employees do not participate in state group insurance or the state retirement system.
• OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.
• OPS employees may wish to inquire into the following state programs: The “Florida Discount Drug Card” program, The “Cover Florida” Health Care Access program, The “Florida KidCare” Health Insurance program.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed