Administrative Assistant I

Tarzana Treatment Centers, Inc • Los Angeles, CA

2d

About The Position

Provides administrative assistance to the administrator and administrative personnel.

Requirements

• High school diploma required.
• Two (2) consecutive years in administration in a mental health or chemical dependency facility, preferred.

Nice To Haves

• Two (2) year college degree, preferred.
• Extensive secretarial skills and knowledge of computer systems preferred.

Responsibilities

• Provides administrative support to Administration department, the Administrator and the various directors.
• Works with the administrative secretaries to provide the appropriate department support and coverage.
• Responsible for answering a high-volume of calls in a professional and courteous manner. Takes down accurate messages and directs this the appropriate person.
• Arranges for, schedules, and identifies meeting locations for committees.
• Keeps records and meeting minutes for the various committees as assigned. Responsible for sending reminders to committee members.
• Prepares meeting materials and sends documents out to attendees in advance of the meeting.
• Assist in filing and organizing of contracts, correspondence and mail.
• Assist in the logging, scanning and routing of mail as directed.
• Reviews and processes all contracts, both governmental and non-governmental.
• Maintains a current file of all facility licenses, contracts and/or applications and assists with follow- ups.
• Performs other administrative duties, as assigned by the Administrator or President.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Care Plan
• Life Insurance
• Paid Holidays
• Flexible Spending Account (FSA)
• Paid Vacation Time
• Sick Time
• 401(k) Retirement Plan
• Competitive wages
• Stability and career advancement
• Continuing Education Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees