Administrative Assistant I

Diocese of Tucson•Oro Valley, AZ

About The Position

Under the direction of the pastor, business manager, School Principal, or other assigned manager is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a parish or school. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)

Requirements

A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
Excellent communications skills, verbal and written; excellent human relations interpersonal skills.
Exercise courtesy to fellow employees, parishioners, and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and overtime work may be required.
Proficiency in computer technology to include word-processing, spreadsheets, power point, web-based data entry, and internet research; minimum typing skill of 40-50 wpm.
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check.
Associate degree in business or public administration from an accredited institution or equivalent experience
One years’ experience as a receptionist or secretary in a small, medium, or large firm or equivalent experience

Nice To Haves

Bilingual (English/Spanish) preferred.

Responsibilities

Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church.
The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example.
Fosters communication and works collaboratively with all Parish and diocesan employees.
Work with the parish ministry leaders to ensure adherence to Diocese of Tucson Guidelines for the Prevention of and Response to Sexual Misconduct and the diocesan Code of Conduct
Assist with the orientation and education of new employees and volunteers on the parish safe environment program to ensure clear understanding of requirements including the Mandatory Reporting Law in the State of Arizona
Coordinate the communication of volunteers.
Maintain volunteer and celebrant schedules.
Maintain Ministry Scheduler Pro to schedule volunteers for various ministries.
Maintain schedule and notifications for liturgical events.
Coordinate with lead on Children’s Liturgy of the Word to ensure they have their needed supplies.
Serve as a backup to the receptionist and compliance officer when they are out of office.
Assist receptionist with phone calls and office visits when receptionist is busy with another parishioner.
Assist compliance officer when assistance requested.
Schedule room requests on the parish calendar to ensure that rooms aren’t double booked at the direction of the pastor and office manager.
Provide support to parish personnel as necessary.
Perform other duties as assigned.