ADMINISTRATIVE ASSISTANT I - 48000003
About The Position
Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. Assists Property manager, property director and inventory agents with processing and maintaining property surplus paperwork and filing systems. The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Acts as the assistant to the director of the property section and provides administrative support to the property section. Assisting the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus, Blind Services and DOE'S paperwork and filing systems.. Monitor the Property Section's inbox and process any surplus forms received in a timely manner. Assist the property manager input surplus paperwork to an Asset management system and excel spreadsheet. The employee will research and respond within specific timelines to special operational projects as assigned by the property director. Projects must be completed within established time frames and accurately address the issue or concern of the requests. The Ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions.
Requirements
- Working knowledge of Windows and Microsoft Office
- Ability to use a personal computer.
- Knowledge of administrative and office principles and practices.
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- A valid Driver’s License is required.
Responsibilities
- Acts as the assistant to the director of the property section and provides administrative support to the property section.
- Assisting the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus, Blind Services and DOE'S paperwork and filing systems.
- Monitor the Property Section's inbox and process any surplus forms received in a timely manner.
- Assist the property manager input surplus paperwork to an Asset management system and excel spreadsheet.
- The employee will research and respond within specific timelines to special operational projects as assigned by the property director.
- Projects must be completed within established time frames and accurately address the issue or concern of the requests.
Benefits
- State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
- Retirement plan options, including employer contributions (www.myfrs.com)
- Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
- Student Loan Forgiveness Program (Eligibility required)
- Flexible Spending Accounts
- Tuition Fee Waivers (Accepted by major Florida colleges/universities)
- Ongoing comprehensive training provided
- Career Growth
- Highly skilled, professional environment
- Maternity and Parental Leave Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
