ADMINISTRATIVE ASSISTANT I - 48006157 1 1 1
About The Position
This position acts as the assistant to the director of the property section and supports the property section’s staff through a wide variety of administrative tasks. Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. Assists Property manager, property director and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems. The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
Requirements
- Applicants who have both professional and educational experience.
- Applicants who have direct experience working with Microsoft Office Suite
- Knowledge of administrative and office principles and practices.
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Valid driver license
Responsibilities
- Assists the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems.
- Supporting the coordination of Vocational Rehabilitation office moves and cubicle modifications projects.
- Receives supply store requests from Vocational Rehabilitation customers.
- Supports the property section training program for Vocational Rehabilitation inventory custodians and custodian delegates.
- Assist General Services in answering calls.
- Schedule and coordinate office meetings, prepare correspondence, maintain office filing system and supplies, and prepare and disseminate materials in support of training and other activities.
- Ensure timely procurement of goods and services through My Florida Market Place, the goods and services are received, and payments are processed in a timely manner.
- The incumbent will assist the property director and other general services property section staff and will provide administrative support for bureau functions.
Benefits
- OPS employees do not participate in state group insurance or the state retirement system.
- OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.
- OPS employees may wish to inquire into the following state programs: The “Florida Discount Drug Card” program: http://www.floridadiscountdrugcard.com
- The “Cover Florida” Health Care Access program: http://www.coverfloridahealthcare.com
- The “Florida KidCare” Health Insurance program: http://floridakidcare.org
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
