Administrative Assistant I (25-26 SY)

Public School of North Carolina•Charlotte, NC

53d•Onsite

About The Position

The administrative assistant I, under close supervision, performs clerical level work with minimal decision-making discretion providing administrative office support work for the assigned administrator while conducting day-to-day office administration. This position performs a wide variety of office, administrative, and support duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.

Requirements

High School diploma or equivalent required
Knowledge of principles and practices of public schools
Knowledge of required records preparation and maintenance
Knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge of accounts payable policies, practices and procedures
Knowledge of routine accounting principles
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
Ability to learn and use specialized tools, equipment or software related to business needs
Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
Ability to communicate effectively
Ability to monitor a budget
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to take initiative, work independently, and exercise sound judgement
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Possess and maintain a valid Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings

Nice To Haves

Clerical or administrative office support experience preferred
Equivalent combination of education and experience

Responsibilities

Adhere to all state, federal, and local laws, policies, and procedures
Serve as an assistant to assigned administrator or department/school
Coordinate special programs/projects in support of department/school activities
Maintain calendars and schedule meetings between internal and external stakeholders
Prepare agendas, reports, correspondence, and memorandums
Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
Support stakeholders in person, via phone, and email
Open, sort, and distribute incoming mail
Assist in monitoring expenditures; prepare documentation as requested
Maintain inventory of office supplies, technology and furniture
Maintain and update records, files, and forms in all formats
Complete local, state, or federal surveys and report accurately and promptly
Participate in professional development workshops
Create an inclusive environment with positive communication/public relations
Perform related work as assigned or required