Administrative Assistant I

University of Florida•Gainesville, FL

2d•$17 - $20

About The Position

Office Communication and Coordination Serves as a point of contact for the office, addressing inquiries via e-mail, mail, phone, and face-to-face (not primarily as a receptionist). Provides information on routine services and resolves queries related to standard policies or procedures. Travel Coordination Assists in making routine travel arrangements, such as reservations, and processes related reimbursements . Information and Records Management Oversees and updates lists, organizes mailings, and manages data entry tasks. Maintains and organizes unit-specific files. Document and Report Preparation Drafts routine documents, including correspondence, spreadsheets, and reports. Procurement and Office Support Manages office supplies inventory, handles purchases, or compiles data for larger procurement tasks. Addresses equipment or facility concerns when they arise. Updates relevant websites. Fiscal Support Assists in fiscal operations by compiling data, processing fees or expenditures, and supporting budgeting or fiscal reporting activities. Event Assistance Might play a role in organizing or aiding events .

Requirements

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience

Nice To Haves

Ability to understand the complex responsibilities of the position and to allocate time and resources to each.
Knowledge of administrative principles and practices
Knowledge of computing and word processing
Knowledge of medical terminology
Knowledge of office procedures and practices
Knowledge of principles and techniques of effective verbal and written communication
Extensive skills in typing
Ability to utilize the knowledge listed above to perform the duties of the position
Ability to plan and use resources effectively
Ability to organize and coordinate the work of others
Ability to establish and maintain effective working relationships with others
Ability to use commonly employed office equipment such as transcribers, computers, etc.

Responsibilities

Serves as a point of contact for the office, addressing inquiries via e-mail, mail, phone, and face-to-face
Provides information on routine services and resolves queries related to standard policies or procedures
Assists in making routine travel arrangements, such as reservations, and processes related reimbursements
Oversees and updates lists, organizes mailings, and manages data entry tasks
Maintains and organizes unit-specific files
Drafts routine documents, including correspondence, spreadsheets, and reports
Manages office supplies inventory, handles purchases, or compiles data for larger procurement tasks
Addresses equipment or facility concerns when they arise
Updates relevant websites
Assists in fiscal operations by compiling data, processing fees or expenditures, and supporting budgeting or fiscal reporting activities
Plays a role in organizing or aiding events