Administrative Assistant I

OBXtek•Springfield, VA

About The Position

OBXtek is currently staffing for an Administrative Assistant I . The Administrative Assistant is responsible for day-to-day administrative activities of the organization. The Administrative Assistant also provides comprehensive executive support to the Office Director. The position is a key member in an agile team that requires a self-starter with the adaptability skills to shift approach to respond to changing ideas, responsibilities, and expectations. An ideal candidate will have the ability to anticipate needs, think critically and independently and be highly organized. The incumbent exercises independent judgment and requires intermittent and infrequent supervision to navigate the established program policies and procedures.

Requirements

Must possess a high school diploma, associate degree preferred
Three (3) years of administrative experience working in a fast-paced collaborative team environment which required strong communication skills to frequently interact with people at all levels of the organization
Basic knowledge of administrative or program management procedures regarding planning, implementing, and problem-solving capabilities
A high attention to detail, self-starter, results driven, and ability to follow through on details is essential
Demonstrated skill of shifting approach in response to the demands of a changing situation
Proficient in MS Office and excellent written and verbal communication skills
Ability to handle multiple tasks simultaneously
Must be a U.S. citizen and possess a SECRET clearance

Responsibilities

Serves as an Executive Assistant to the Office Director by scheduling and coordinating meetings, making travel arrangements, preparing readaheads/documents, and capturing meeting minutes
Provides professional administrative support to other staff on various projects by navigating complex bureaucracy regulations
Serves as the primary timekeeper and maintains timesheet reports to comply with auditing and regulation procedures
Provides operational support services for the organization this includes managing staff onboarding/offboarding, ensuring various office locations are organized and operational, tracking project status, and maintaining accurate records
Assists in administrative plans and procedures needed to implement administrative regulations and edits standard operating procedures
Generates and complies data calls for weekly activities reports, other routine reports, correspondence, memos, and briefing materials
Acts as a branding gatekeeper and correspondence quality control manager by reviewing and tracking correspondences, after actions, meetings, briefings, and coordinates materials for management review.